UNIT NO.2
Digital Skills
(Solved Exercise)
Tick (✓) the correct option.
Answers are given at the end of book.
Briefly answer the following question:
1. Write a note on benefits of the Microsoft PowerPoint which adds importance to any of the presentation of any kind of user.
Answer:
Here are some benefits of the Microsoft PowerPoint which adds importance to any of the presentations for any kind of users.
1. Point to Point Focus: PowerPoint helps in driving presentation focused detailed by pointing on important ideas or points through the slides.
2. Attractive Visuals: PowerPoint have different multimedia options that will help users represent with a colourful background, text and animation giving striking look to the representation.
3. Numerous Resources: PowerPoint have numerous features to add references from Internet by a single click offering a series of cues.
4. Breaking the complexity: With the Presentation, presenter gets the chance to use his skill to represent in a simpler way and saves efforts of users and his own.
5. Multimedia capability: PowerPoint has ability to convert the presentation into Video or audio and can be shared on Internet.
6. Easy accessible: PowerPoint slide can be easily sent on email, shared through external storage devices.
2. State the different ways in which we can use email as a mean of authentication for another website.
Answer:
There are 3 common Authentication Type:
1. Password-based authentication: Passwords are the most common methods of authentication.
2. Certificate-based authentication
3. Biometric authentication
3. Discuss the importance and uses of email.
Answer:
The following are the uses of an electronic mail which show its importance:
• Communicate with people all over the world for free
• Connect with more than one person at a time by sending group mails
• Document interactions
• Work in collaboration
• Can send attachments
• Can keep a conversation together for multiple people
• Rating calendars and appointments
4. Write the proper protocol of signing out the email account when not using it.
Answer:
It is always safe to log out of your account if you are not using a personal device to access your account. To sign out your account, the following steps can be followed:
1. On the top left of Gmail page click on user name. Some menu options will be displayed.
2. From the displayed options, click sign out button.
It is important to follow this protocol whenever you finish using your email account.
5. Elaborate on the use of thesaurus and synonym Features in Microsoft Word.
Answer:
The Thesaurus is a software tool that is used in the Microsoft Word document to look up (find) synonyms (words with the same meaning) and antonyms (words with the opposite meaning) for the selected word. Generally, the Thesaurus is used in the Word document A when we write an email, letter, project report, or research papers.
6. Differentiate between save and save a As tool on the file tab.
Answer:
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SAVE 1. A Command in the File menu that stores the data back to the file and folder it originally came from 2. Helps to prevent data loss and to update the lastly preserved file with the latest content 3. Applies to a current file 4. Has only one step 5. Does not allow saving the file in some other format |
SAVE AS 1. A command in the File menu that allows to store a new file or to store the file in a new location 2. Helps to store a new file or to store an existing file in a new location with the same name or with a different name 3. Can apply to a new file 4. Requires some additional steps 5. Allows the user to change File format
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7. Describe the purpose of a word processor.
Answer:
The word processor is one of the most-used computer applications in education. There are four primary functions of word processors which are:
• Composing Editing
• saving
• printing
Microsoft Word (MS Word) is a popular word-processing program used mainly for creating documents, such as brochures, letters, learning activities, quizzes, tests, and students’ homework assignments.
8. Identify and explain the common platforms for electronic mail.
Answer:
There are several platforms for electronic emails widely being used in the world currently. Some of the most commonly used sites are:
• Gmail
• Microsoft Outlook
• Yahoo Mail
• AOL
• Zoho
• ProtonMail
• com
9. Define the following terms:
• Recipient
• Attachments
• Password
• Email address
Answer:
Recipient
Recipient is a person to whom you wish to send the e-mail. He will receive your e-mail in his/her inbox.
Attachments
An e-mail attachment is a computer file that is sent within an e-mail message. A user can attach Word document, photos, animations, and some other type of files with an e-mail.
Password
A password is a secret word, number or both that a user choose while creating an e-mail account. A password ensures that only the authentic user can sign in thee-mail account.
E-mail address
A unique address of an email account is called an e-mail address. An e-mail address consist of two parts.
• User name or ID
• Domain
10. Explain the standard protocols like SMTP and POP3.
Answer:
The common protocols for email delivery are usually Post Office Protocol (POP), Internet Message Access Protocol (IMAP), and Simple Mail Transfer Protocol (SMTP).
POP
POP stands for Post Office Protocol. Email clients use the POP protocol support the server to download the emails. This is primarily a one-way protocol and does not sync back he mails to the server.
SMTP
SMTP stands for Simple Mail Transfer Protocol. SMTP is the principal email protocol that is responsible for the transfer of emails between email clients and email servers.
Answer the following questions. (Extra questions : Not from Exercise)
1.What are the steps to open a new Word document ?
Answer:
We have to follow the given steps to open new document in Word.
1. Open Word. Or, if Word is already open, select file > New.
2. In the Search for online templates box enter a search word like letter, resume, or invoice. Or, select a category under the search box like Business, Personal, or Education.
3. Click a template to a preview.
4. Select Create.
2.How format a document in the Word Process ?
Answer:
Format a Document in the Word Processor
° Text alignment
One of the essential things about formatting text in any word processor is the ability to align the text. You need to align pieces of text to the left, to the right, or center it on the page. Microsoft Word lets you do that easily. To make things even simpler for you, we have created this guide which illustrates four different ways of aligning text in Word, both horizontally and vertically.
° Page Margins
One of the first things that readers will notice when they see document is the line spacing and margins.
Margins are the blank spaces that lies on top , bottom, and left and right sides of a document. They are important because they help make a document look neat and professional. To change margins, click on the Margin button , found on the page layout tab.
° Page Layout
The Page Layout Tab lets you control the look and feel of your document in Microsoft Word. You can apply a global design to your document by using one of the available themes and color schemes. You can also change the document orientation, page size, margins, indentation, line spacing and paragraph settings.
3.How many types of font style in the MS Word?
Answer:
There are 3 types of Font styles on the home tab:
1. Bold: this makes the text appear thick and darker.
2. Italics: this makes the text slant towards one side.
3. Underline: this makes the text underlined with when selected.
4.Write the steps to insert an image in word document.
Answer:
1. Place your cursor where you want to insert the image.
2. Select the Insert tab.
3. Select the Pictures button in the Illustrations group.
4. Select the location of the image from the Insert Picture From menu
5. Locate the image in the Insert Picture dialog box.
6. Select the Insert button.
5.Write the steps to resize/align an image in word document.
Answer:
Resize the image:
o Select the image. A border with resizing handles will appear when the image is selected.
o Select one of the resizing handles and then drag the image to a new size.
Align an Image with the Text in Microsoft Word
1. Select the image.
2. Select the Layout Options button.
3. Select an option from the layout menu: In Line with Text, square, tight, through top and bottom, behind text and In Front of Text.
6.Explain cut , copy and paste or Describe difference between cut, paste and copy, paste.
Answer:
Cutting: When you cut text or an image, you are removing it from its original location, which can
be your current Word document or another editable location, such as Microsoft Excel or Google Docs. Once cut, it will be placed in the Clipboard, which is a temporary storage area on your computer.
To Cut
1. Select the text or image you want to cut
2. Press the keyboard shortcut, Ctrl+X
Copying: When you copy text or an image, you are placing a duplicate in the Clipboard, but you are not removing it from its original location.
To Copy
1. Select the text or image you want to copy
2. Press the keyboard shortcut, Ctrl+C
Pasting: After cutting or copying, you can then use the paste function to move the text or image
from the Clipboard to a new location in your document.
To Paste
1. Place your cursor where you want to insert the text or image.
2. Press keyboard shortcut: Ctrl + V
7. Write down the steps to create bulleted list in MS Word.
Answer :
To Create a Bulleted List
- Click the Bullets button on the Formatting toolbar.
- The next line will begin automatically with a new bullet.
- Type the next item on your list, and press Enter.
- When your list is complete, press the Enter key twice to stop the bulleted list.
8.How can we create numbered list in MS Word.
Answer :
To create a numbered list
- Click the numbering button on the formatting toolbar.
- Type the first item on your list and press Enter.
- The next line will begin automatically with the next number.
- Type the next item on your list, and press Enter.
- When your list is complete, press the Enter key twice to stop the numbered list.
9. How can we insert a Table in MS Word.
Answer:
The method is appropriate for most users who want to create a basic table for general use.
- Place your cursor where you want to insert the table.
- Select the Insert tab in the ribbon.
- Move your pointer across and down the grid to select the number of cells (organized as rows columns) needed in your table.
- The selected cells will turned orange. Click the selected (orang) part of the grid or press Enter on you keyboard to insert the table.
10.What is meant by header and footer?
Answer:
In Microsoft Word , Headers and Footer are used to insert additional information such as title, file name, date and page numbers, etc. The presence of both header and footer in the Word document makes your document look more professional and easier to read as well as understand.
Headers appear, at the top margin of the Word document, while Footers appear at the bottom margin of the Word document.
11.How to insert header and footer in Word document?
Answer:
To insert a header and footer in Microsoft Word, follow the below given basic steps:
• Open the new or an existing Word document in which you want to insert header and footer.
• Go to the Insert tab at the top of the Ribbon.
• Click on either header or footer drop-down menu in the Header & Footer section.
12.Write down the procedure to print a Word document.
Answer:
The following are the steps used to print a document.
• Open your Microsoft Word document by double clicking the file on your computer or going to File > Open… from the Microsoft Word app.
• With your document open, go to File > Print…
• Choose your printing options from the popup box that appears, and then click Print or OK.
13.What is meant by multimedia presentation?
Answer:
A multimedia presentation consists of a set of media objects, such as images, text objects, video clips, and audio streams. These are presented in accordance with various sequential constraints specifying when the object should be presented, and spatial constraints specifying where the object should be presented on a screen.
14.What is an E-mail?
Answer:
Electronic mail, commonly shortened to email, is a communication method that uses electronic devices to deliver messages across networks.
15.What are good habits for writing an email?
Answer:
1. Use a clear, professional subject line
2. Proofread every email you send
3. Write your email before entering the recipient email address
4. Double check you have the correct recipient _
5. Ensure you CC all relevant recipients
6. You don’t always have to “reply all”
7. Reply to your emails
8. Include a signature block
9. Use the appropriate level of formality
10. Keep emails brief and to the point
16. State the different methods used in email authentication based on DNS.
Answer:
There are 3 major methods used in email authentication, all based on DNS records:
° DKIM (Domain Keys Identified Mail)
° SPF (Sender Policy Framework)
° DMARC (Domain-based Message Authentication, Reporting and conformance)