UNIT NO.2
Digital Skills
(Solved Exercise)
Tick (✓) the correct option.
Answers are given at the end of book.
Briefly answer the following question:
1. Write a note on benefits of the Microsoft PowerPoint which adds importance to any of the presentation of any kind of user.
Answer:
Here are some benefits of the Microsoft PowerPoint which adds importance to any of the presentations for any kind of users.
1. Point to Point Focus: PowerPoint helps in driving presentation focused detailed by pointing on important ideas or points through the slides.
2. Attractive Visuals: PowerPoint have different multimedia options that will help users represent with a colourful background, text and animation giving striking look to the representation.
3. Numerous Resources: PowerPoint have numerous features to add references from Internet by a single click offering a series of cues.
4. Breaking the complexity: With the Presentation, presenter gets the chance to use his skill to represent in a simpler way and saves efforts of users and his own.
5. Multimedia capability: PowerPoint has ability to convert the presentation into Video or audio and can be shared on Internet.
6. Easy accessible: PowerPoint slide can be easily sent on email, shared through external storage devices.
2. State the different ways in which we can use email as a mean of authentication for another website.
Answer:
There are 3 common Authentication Type:
1. Password-based authentication: Passwords are the most common methods of authentication.
2. Certificate-based authentication
3. Biometric authentication
3. Discuss the importance and uses of email.
Answer:
The following are the uses of an electronic mail which show its importance:
• Communicate with people all over the world for free
• Connect with more than one person at a time by sending group mails
• Document interactions
• Work in collaboration
• Can send attachments
• Can keep a conversation together for multiple people
• Rating calendars and appointments
4. Write the proper protocol of signing out the email account when not using it.
Answer:
It is always safe to log out of your account if you are not using a personal device to access your account. To sign out your account, the following steps can be followed:
1. On the top left of Gmail page click on user name. Some menu options will be displayed.
2. From the displayed options, click sign out button.
It is important to follow this protocol whenever you finish using your email account.
5. Elaborate on the use of thesaurus and synonym Features in Microsoft Word.
Answer:
The Thesaurus is a software tool that is used in the Microsoft Word document to look up (find) synonyms (words with the same meaning) and antonyms (words with the opposite meaning) for the selected word. Generally, the Thesaurus is used in the Word document A when we write an email, letter, project report, or research papers.
6. Differentiate between save and save a As tool on the file tab.
Answer:
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SAVE 1. A Command in the File menu that stores the data back to the file and folder it originally came from 2. Helps to prevent data loss and to update the lastly preserved file with the latest content 3. Applies to a current file 4. Has only one step 5. Does not allow saving the file in some other format |
SAVE AS 1. A command in the File menu that allows to store a new file or to store the file in a new location 2. Helps to store a new file or to store an existing file in a new location with the same name or with a different name 3. Can apply to a new file 4. Requires some additional steps 5. Allows the user to change File format
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7. Describe the purpose of a word processor.
Answer:
The word processor is one of the most-used computer applications in education. There are four primary functions of word processors which are:
• Composing Editing
• saving
• printing
Microsoft Word (MS Word) is a popular word-processing program used mainly for creating documents, such as brochures, letters, learning activities, quizzes, tests, and students’ homework assignments.
8. Identify and explain the common platforms for electronic mail.
Answer:
There are several platforms for electronic emails widely being used in the world currently. Some of the most commonly used sites are:
• Gmail
• Microsoft Outlook
• Yahoo Mail
• AOL
• Zoho
• ProtonMail
• com
9. Define the following terms:
• Recipient
• Attachments
• Password
• Email address
Answer:
Recipient
Recipient is a person to whom you wish to send the e-mail. He will receive your e-mail in his/her inbox.
Attachments
An e-mail attachment is a computer file that is sent within an e-mail message. A user can attach Word document, photos, animations, and some other type of files with an e-mail.
Password
A password is a secret word, number or both that a user choose while creating an e-mail account. A password ensures that only the authentic user can sign in thee-mail account.
E-mail address
A unique address of an email account is called an e-mail address. An e-mail address consist of two parts.
• User name or ID
• Domain
10. Explain the standard protocols like SMTP and POP3.
Answer:
The common protocols for email delivery are usually Post Office Protocol (POP), Internet Message Access Protocol (IMAP), and Simple Mail Transfer Protocol (SMTP).
POP
POP stands for Post Office Protocol. Email clients use the POP protocol support the server to download the emails. This is primarily a one-way protocol and does not sync back he mails to the server.
SMTP
SMTP stands for Simple Mail Transfer Protocol. SMTP is the principal email protocol that is responsible for the transfer of emails between email clients and email servers.